Accommodation Guidelines

Accommodation Guidelines

Rooms at special rates are being held for the EELA 2019 delegates in the Hilton Tallinn Park, Swissôtel TallinnRadisson Blu Sky Hotel, Radisson Blu Hotel Olümpia Tallinn and Hotel TelegraafOnline hotel reservation is a part of the registration form. 
Participants are advised to book the room of their choice in time in order to guarantee their preferred choice. Although every effort is made to provide housing to all delegates, the availability of rooms may become restricted closer to the Conference dates.

IMPORTANT NOTICE:
ONLY make your reservation using the hotel links or by calling the hotel directly. Hotel piracy is a new epidemic in the meeting and events industry. Scam companies may reach out notifying you that EELA has contracted outside vendors to assist you with booking your hotel reservation. These fake companies then pressure you or your office staff to provide them with your credit card information to book your hotel stay directly through them. If you fall for their trick, you may arrive at the meeting location and there will not be a reservation under your name, but your fees for the room would have been stolen from your credit card. If you are contacted in such a manner, please capture as much information as possible and send their contact information to us at info@eela.org. Do not make any reservations with another organization, as we will be unable to assist you with any issues that may arise. Only use official EELA materials to register for the meeting and book your hotel stay - never work with a third party, book directly through our website or email communication. We take the privacy of our members very seriously. EELA will never release your contact information to a third party housing vendor. Also, keep in mind, this situation could happen to other similar societies or organizations for any meeting, conference, or convention you might attend.

Hotel Name 

Rating* 

Room Type 

Single Room 

Double Room 

Hilton Tallinn Park 

5* 

King Guest Room 

139 

154 

King Executive Room 

199 

214 

King One Bedroom Suite 

239 

254 

Swissôtel Tallinn 

5* 

Swiss Advantage King 

175 

190 

Radisson Blu Sky Hotel 

5* 

Standard Room 

165 

165 

Business Room 

195 

195 

Radisson Blu Hotel Olümpia Tallinn  

4* 

Standard Room 

145 

145 

Superior Room 

155 

155 

Hotel Telegraaf 

5* 

Comfort, Executive, Superior 

(depending on the hotel availability) 

220 

250 

 

Room rates are indicated in Euro (€) per room/per night based on standard room category.  

Rates are inclusive of breakfast, VAT of 9% and local tax. VAT is subject to change and as a result room rates may increase in line with any change in applicable tax. 
Free wifi is available in all rooms. 
Rooms are being allocated on a first come, first serve basis. Timely reservation is highly recommended 

To secure the special rate a reservation via the EELA website and registration system needs to be done. The actual hotel room can be reserved during the online registration process (alternatively, you can re-enter the online registration form at any stage later to add your hotel booking to your already existing registration). 

Online reservations

The online registration is available to registered delegates only.  
For group requests or requests via agents please kindly contact the EELA Annual Conference Secretariat at acc.eela2019@c-in.eu . 

 

Accommodation Terms & Conditions  

PAYMENT CONDITIONS 

Full prepayment upon reservation is required to guarantee the room. Payment can be made by a credit/debit card online or by a bank transfer.  

All incidentals/extra charges (mini-bar, phone, room service etc.) must be settled by the guest directly with the hotel upon departure.  The hotel will demand a credit card guarantee from all guests upon arrival. 

Payment by Bank Transfer 

Will be accepted until 3 May 2019 only. 

Please do not send any payments by BT without the Registration Number and participant’s name included in payment details. 

Beneficiary 

CZECH-IN s.r.o. 

Beneficiary address 

5. května 65, CZ-14021 Prague 4, Czech Republic 

Bank 

KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic 

Account number 

51-0903490207/0100 

IBAN 

CZ5901000000510903490207 

SWIFT/BIC 

KOMBCZPPXXX 

A full payment free of any bank charges must be received by C-IN. 

Online Payment by Credit/Debit Card 

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the booking and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the booking can be processed again. 

Online payments service provider: GP webpay.   

Accepted Credit / Debit Cards:  

cc options

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security. 

CANCELLATION / CHANGE OF RESERVATION: 

Changes or cancellations must be notified in writing (by email) to C-IN; request made by phone call will not be accepted. Please do not contact the hotel directly as reservations are held by C-IN.  

In case of later arrival other than reserved, please inform the Secretariat to guarantee the room. 

Cancellation policy: 

Radisson Blu Hotel Olümpia Tallin  

  • For cancellation/reduction of reserved room nights until 20 February 2019, an amount of 50% of cancelled room revenue will be charged. 
  • In case of cancellation/reduction made from 21 February 2019 until 4 March 2019, an amount of 70% of cancelled room revenue will be charged. 
  • In case of cancellation/reduction made from 5 March 2019 until 23 April 2019, an amount of 90% of cancelled room revenue will be charged. 
  • In case of cancellation/reduction made from 24 April 2019 until 16 May 2019, an amount of 95% of cancelled room revenue will be charged. 
  • From 17 May 2019 prior all nights as reserved will be charged and no refund will be made. 
  • In case of no-show or later arrival or earlier departure, all nights as reserved will be charged. 

Hotel Hilton Tallinn Park, Swissôtel Tallinn 

  • In case of cancellation/reduction made from 28 February 2019 until 22 March 2019, an amount of 30% of cancelled room revenue will be charged. 
  • In case of cancellation/reduction made from 23 March 2019 until 22 April 2019, an amount of 70% of cancelled room revenue will be charged. 
  • From 23 April 2019 prior all nights as reserved will be charged and no refund will be made. 
  • In case of no-show or later arrival or earlier departure, all nights as reserved will be charged. 

Hotel Telegraaf, Radisson Blue Sky Hotel  

Reservation possible until 28 February 2019. After this date, the accommodation is only available on request with individual cancellation policy. 

CONFIRMATION OF RESERVATION AND FINAL BILL: 

After completing the hotel booking, participant will receive a system notification that reservation request was received (please note this is not a confirmation of the room). Confirmation of the hotel booking will be issued only after the payment is received and will be sent by the Secretariat to the participant by email. This confirmation should be presented at the hotel reception upon check-in.  

Please do not contact the hotel to obtain your confirmation of accommodation as C-IN keeps your reservation in its database and is the only one responsible for sending such confirmations. 

Final bill will be issued by C-IN only upon request of the booker. The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date. Later changes will not be possible. 

CHECK-IN / CHECK-OUT 

Rooms will be available after 3 pm on the day of arrival and shall be vacated before 10 am on the day of departure. If the guest fails to comply with the arrival/departure times, the hotel may charge his/her credit card any additional cost incurred. Early check-in or late check-out is up to room availability and may be additionally charged. 

GROUP HOTEL RESERVATIONS 

For group reservations (more than 5 rooms) please contact the EELA Annual Conference Secretariat by email at acc.eela2019@c-in.eu. Please include info of number of rooms required and arrival and departure dates. A contract proposal incl. the payment and cancellation terms will be provided.   

RESPONSIBILITY 

C-IN shall not be liable for any loss or damage to property owned by, or in the custody of the guest nor for any health issues or injury occurred to the guest. The guest is advised to arrange adequate insurance covers. 

EELA Partners: