ACCOMMODATION GUIDELINES  

Rooms at special rates are being held for the EELA 2024 delegates. The hotel reservation is a part of the registration form. 


CONTACT INFORMATION


For any registration questions please do not hesitate to contact the EELA Event Organizer at accommodation24@eela.org. 

IMPORTANT INFORMATION

The Government of Iceland approved the lodging tax (600 ISK) +11% VAT effectively from 1. January 2024. This tax was abolished for the period 1 April 2020 to 31 December 2023 due to the coronavirus virus pandemic. Further information can be found here.
The hotel price mentioned below includes the previous lodging tax (300 ISK+11% VAT). You will be billed for the difference in the lodging tax of the accommodation.

HOTEL LIST  

Hotel name Rating Walking distance from the Venue Price SGL (VAT incl.) Price DBL (VAT incl.)
Alda Hotel 4* 14 min 310 EUR 330 EUR
Apotek Hotel 4* 8 min 370 EUR 390 EUR
Canopy Reykjavik City Center 4* 9 min 420 EUR 440EUR
Curio (Parliament Hotel) 4* 9 min 535 EUR 565 EUR
Fosshotel Reykjavik 4* 18 min 320 EUR 345 EUR
Hilton Reykjavik Nordica 4* 35 min 300 EUR 320 EUR
Hotel Borg 4* 8 min 430 EUR 455 EUR
Hotek Reykjavík Centrum 4* 10 min 435 EUR 460 EUR
Marina Reykjavik 4* 13 min 280 EUR 300 EUR
Radisson Blu 1919 4* 7 min 280EUR 300 EUR
Saga 4* 8 min 320 EUR 345 EUR
Sand Hotel 4* 11 min 400 EUR 425 EUR

Please note, that in case of a higher exchange rate deviation between the Icelandic Korona and Euro, you will be billed for the difference in the price of the accommodation.  

Room rates are indicated in Euro (€) per room/per night based on room category. Rates are inclusive of breakfast, VAT of 11%, and local tax. Free Wi-Fi connection is available in all rooms. 

Rooms are being allocated on a first-come, first-serve basis. Timely reservation is highly recommended. 

To secure the special rate a reservation via the EELA website and registration system needs to be done. The actual hotel room can be reserved during the online registration process (alternatively, you can re-enter the online registration form at any stage later to add your hotel booking to your already existing registration).  

Accommodation Terms & Conditions 

You will be able to choose a hotel room according to your preferences in the registration form. Preselected hotels can be found here. 

 

General Cancellation Conditions 

Changes or cancellations must be notified in written form by email to C-IN; requests made by phone calls will not be accepted. Please do not contact the hotel directly as reservations are held by C-IN. 

In case of a later arrival other than reserved, please inform the Event Organizer at accommodation24@eela.org o guarantee the room. 

For any change of name or change of reservation type, a fee of 20 EUR will be charged. 

 

Cancellation conditions for hotel bookings: 

Within the framework of a group reservation for the EELA conference, the cancellation conditions are stricter than for an individual reservation. 

 

Alda Hotel, Canopy Reykjavik City Center, Hilton Reykjavik Nordica, Reykjavik Marina 

  • until 11 March – a 20 EUR administrative fee will be deducted from the refund 
  • from 12 March to 8 April – 20 % of the total amount will be charged 
  • from 9 April to 6 May – 40 % of the total amount will be charged 
  • from 7 May to 19 May – 80 % of the total amount will be charged 
  • from 20 May – 100% cancellation fee will be charged 

 

Hotel Reykjavík Centrum, Fosshótel Reykjavík, Hótel Reykjavík Saga 

  • until 25 March – a 20 EUR administrative fee will be deducted from the refund 
  • from 26 March to 8 April – 25 % of the total amount will be charged 
  • from 9 April to 6 May – 50 % of the total amount will be charged 
  • from 7 May to 20 May – 75 % of the total amount will be charged 
  • from 21 May – 100% cancellation fee will be charged 

 

Apotek Hotel, Hotel Borg, Sand Hotel 

  • until 5 February – a 20 EUR administrative fee will be deducted from the refund 
  • from 6 February to 7 March – 25 % of the total amount will be charged 
  • from 8 March to 4 April – 50 % of the total amount will be charged 
  • from 5 April to 4 May – 75 % of the total amount will be charged 
  • from 5 May – 100% cancellation fee will be charged 

 

Iceland Parliament Hotel 

  • until 11 March – a 20 EUR administrative fee will be deducted from the refund 
  • from 12 March to 9 April – 20 % of the total amount will be charged 
  • from 10 April to 6 May – 40 % of the total amount will be charged 
  • from 7 May to 20 May – 80 % of the total amount will be charged 
  • from 21 May – 100% cancellation fee will be charged 

 

Radisson Blue 1919 Reykjavik 

  • until 2 April – a 20 EUR administrative fee will be deducted from the refund 
  • from 3 April to 28 April – 25 % of the total amount will be charged 
  • from 29 April to 6 May – 50 % of the total amount will be charged 
  • from 7 May to 20 May – 75 % of the total amount will be charged 
  • from 21 May – 100% cancellation fee will be charged 

 

Confirmation of Reservation and Final Invoice: 

After completing the hotel booking, the participant will receive a system notification that the reservation request was received (please note this is not a confirmation of the room). Confirmation of the hotel booking will be issued only after the payment is received and will be sent by the EELA Event Organizer to the participant by email. This confirmation should be presented at the hotel reception upon check-in. 

Please do not contact the hotel to obtain your confirmation of accommodation as C-IN keeps your reservation in its database and is the only one responsible for sending such confirmations. 

 

The final invoice can be downloaded from the Online registration portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the EELA Event Organizer. The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change in billing details (address, VAT number etc.) is possible only within 3 days from the registering date. Later changes will not be possible. 

 

Payment Conditions 

Full prepayment upon reservation is required to guarantee the room. The payment can be made via credit/debit card online or by a bank transfer. 

All fees are to be paid in EUR, free of all bank charges. However, please confirm with your bank as to any possible charges from their side. 

All incidentals/extra charges (mini-bar, phone, room service etc.) must be settled by the guest directly with the hotel upon departure.  The hotel will demand a credit/debit card guarantee from all guests upon arrival. 

 

Payment details 

All fees are to be paid in EUR, free of all bank charges. However, please confirm with your bank as to any possible charges from their side.  

Registration fees are collected on behalf of EELA by the EELA Event Organizer, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.  

 

Online Payment by Credit/Debit Card  

The preferred method of payment is payment by card online via our secure payment gateway:  

WORDLINE – Payment Solution Saferpay – Online payments service provider:  

Accepted Credit / Debit Cards  

In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.  

 

 Payment by Bank Transfer  

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.  

   

Payment by bank transfer is available until 15 May 2024. After this date, all payments can only be made by credit/debit card.  

 

Beneficiary  CZECH-IN s.r.o.  
Beneficiary address  5. května 65, CZ-14021 Prague 4, Czech Republic  
Bank  KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic  
Account number  51-0903490207/0100  
IBAN  CZ5901000000510903490207  
SWIFT/BIC  KOMBCZPPXXX  
Payment reference  Name, Surname and Registration number  

 

Check-in/Check-out 

Rooms will be available after 3 or 4 pm on the day of arrival and shall be vacated before 11 or 12 am on the day of departure depending on the selected hotel. If the guest fails to comply with the arrival/departure times, the hotel may charge his/her credit card any additional cost incurred. Early check-in or late check-out is up to room availability and may be additionally charged. 

 

Iceland Parliament hotel, Canopy Reykjavik – City Centre, Alda Hotel Reykjavik, Reykjavik Marina, Hilton Reykjavik Nordica, Apotek Hotel, Hotel Borg, Sand Hotel, Radisson Blue 1919 Reykjavik 

Check-in: 3 PM 

Check-out: 11 AM 

 

Hotel Reykjavik Centrum, Fosshótel Reykjavik, Hótel Reykjavik Saga 

Check-in: 4 PM 

Check-out: 12 AM 

 

Responsibility 

C-IN shall not be liable for any loss or damage to property owned by, or in the custody of the guest nor for any health issues or injury that occurred to the guest. The guest is advised to arrange adequate insurance coverage.  

 

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